TERMS & CONDITIONS OF BUSINESS 

Last Updated: 23/05/25

Company Name: Producer Jones Ltd Company No. 16234773

 

1. Definitions  

- “Client”: The party commissioning the services.  

- “Project”: The agreed production work as outlined in the estimate.  

- “Deliverables”: Final assets (video, images, etc.) specified in the agreement.  

 

2. Quotations & Acceptance

- Quotes are valid for [14] days.  

- A signed agreement, email confirmation or deposit payment constitutes acceptance.  

- Changes to scope may incur additional fees.  

 

3. Fees & Payment

- Deposit: 50% required to secure dates. (If full production required).

- Balance: Due within [30] days of invoice. Late payments incur 8% interest + recovery costs under the Late Payment Act 2013  

- Expenses: Travel, accommodation, and unusual rentals billed at cost + [15%] handling fee.  

 

4. Cancellation & Postponement

- Cancellation within [7] days of shoot: 100% of fees payable.  

- Postponement: Fees may apply to reschedule crew/equipment.  

 

5. Intellectual Property 

- All raw footage, edits, and working files remain our property until Full payment is received.  

- Upon payment, the Client receives usage rights as agreed in writing (e.g., "2-year UK digital exclusivity").  

 

6. Liability & Insurance

- We carry £2M Public Liability and £1M Professional Indemnity insurance.  

- Liability is limited to fees paid for the Project. Not liable for:  

  - Delays due to weather, illness, or force majeure.  

  - Third-party vendor failures (e.g., venues, equipment hire).  

 

7. Health & Safety  

- Clients must disclose all location hazards in advance.  

- We reserve the right to halt unsafe shoots without penalty.  

 

8. Confidentiality  

- Both parties agree to keep project details confidential unless required by law.  

- NDA’s will be required in some cases. 

 

9. Governing Law 

- These terms are governed by English law. Disputes subject to exclusive jurisdiction of English courts.